About the system

Each user is assigned an access level, which determines what they can do on the site.
Below are the key features for each group

• Site Admin
  • Highest access level
  • Can view, modify and create users and divisions
  • Controls HQ and regional supervisor users
  • Reserved for website creator / software developer
• HQ Supervisor
  • Can view, modify and create users and divisions
  • Can assign regional supervisors to divisions
• Regional Supervisor
  • Can view, modify and create users within their assigned divisions
  • Can view and modify divisions assigned to them
• Divisional Supervisor (Principal)
  • The account associated with the divisional email is automatically assigned the principal supervisor
  • This account has priority over other divisional supervisors
• Divisional Supervisor
  • Can view, modify, create and delete users within their division
  • Can modify their division details
• Divisional Storeperson
  • Can view, modify and create users within their division
  • Can update division details and settings
  • Can view, modify and create kits
  • Can assign kits to divisional members
  • Can create custom items modify existing items
  • Can enter new stock received
  • Can transfer stock within division
• Divisional Member
  • Can view and modify any kits assigned to them
  • Can update their own user details and settings
  • Can write-off stock once expired or used

Personal Details
The account page displays your user details such as name, email, access level and division. These details can be updated by clicking the button "Update Personal Details".
All users can update their firstname, lastname and email address. Any kits assigned to you will updated to reflect your new email.
Only users with a higher access level can change your access level. E.g. A storeperson can upgrade a member to a storeperson but not a supervisor.
Only regional supervisors and above can change your division.

Preferences

• Weekly Status Report (division)
This setting is only available to divisional supervisors and storepersons.
The report can be emailed once per week and shows a summary of all kits in the division, including expired and low-dated stock levels. This is the same view as the Kits page.
• Weekly Status Report (user)
This option is available to all users in a division
The report can be emailed once per week and shows a summary of all kits assigned to you.
• Expiry Warning
Available to all users in a division
This alert can be emailed the day an item is expiring

Change Password To change your password simply click the button "Change Password". You will be prompted to enter your current password and the enter your new password twice.

Kits
The kits page is where you manage all first aid kits within a division.
Storepersons and supervisors can create new kits and edit existing ones. They can also create custom kit types.
Members can view any kits assigned to them and edit stock contents. They cannot edit their kit details.

Kit Overview

• Type
• The type can be chosen from the default types or a custom kit type.
• User
• This text field can be anything you like. It can be a name such as "John Doe" or a location like "Medicab".
• Owner
• The owner is the person assigned to manage this kit. They can edit stock contents and write off expired and used stock.
• One person can be assigned several kits to manage. For example, a vehicle kit could be managed by a divisional member in addition to their assigned large leisure kit.
• Total Items
• This simply tells you how many individual items are in this kit. For example, 6 saline and 4 triangular bandages would total 10 items.
• Expired
• The total number of items that have expired and should be removed from the kit immediately.
• Expiring 30 days
• The total number of items whose expiry date is within the next 30 days (i.e. 1 month)
• Expiring 90 days
• The total number of items whose expiry date is within the next 90 days (i.e. 3 months)

Colours
Expired - Item expiry date has past and the item may no longer be used for public events. Item must be written off and replaced as soon as possible.
Expiring 30 days - Items will expire within the next 30 days (1 month). Items should be used first and divisional stores should be checked to ensure that items can be replaced once expired.
Expiring 90 days - Items will expire within the next 30-90 days (2-3 months). Add items to the next stores order. You could also tranfer stock to kits that get used more often.

Add Kit
Storepersons and supervisors can create a new kit and assign it to anyone within the division.
Simply select the type and owner to create the kit.
To change the user, edit the kit after it has been created.

Edit Kit
Storepersons and supervisors can edit the type, owner and user for any kit in a division
They can also delete a kit, but only if it is empty. If it still has stock in it, you must write off or transfer it before deleting it.

Custom Kit types
Storepersons and supervisors can create, modify and delete custom kit types. These could be anything from a "backpack" kit to a "pharmaceutical" kit.
Custom kit types are only visible to your division. These cannot be shared between divisions.
The default kit types cannot be modified or deleted.

The Transfer page allows you to move stock in and out of your division, as well as between kits.
The functions are grouped into the following categories:

New Item Arrival	Bring new stock into the system. Used when receiving orders from HQ.
Camera Scan	Scan multiple barcoded items into the same location. Must have an inbuilt camera or webcam
Individual Scan	Record a single item into the same location. Can add multiple expiry dates & quantities.
Transfer	Move stock between kits within your division
Location Transfer	Transfer a single item from one location to another. System will automatically pick the closest expiry date.
Use / Dispose	Remove stock from the system.
Write off (Individual)	Write off multiple items from a kit. Shows all stock currently in kit.
Write off (Expired)	Only displays items which have expired or are low-dated (expiring within 30 days). Quick auditing method.
Used Item	Write off a single item.
Audit	Stocktake functions
Stocktake	Conduct a stocktake on a kit. Creates a printable report of items requiring restock
Print All Kits	Print a detailed report of all kits. Includes current stock levels, minimum stock levels and required restock.